Working with a freelance Assistant can make a big difference to your work week, saving you time and money. As working with virtually can be a new concept for some knowing which tasks to delegate can be tricky. Most VAs are contract or freelance workers who work from home, or remotely. They role is to focus on administrative and organisational tasks that are like those of an executive assistant or personal assistant. There are also lots of websites where you can find project support on an ad hoc basis like freelancer.com. Here you will find thousands of listings from people who work remotely.
The Virtual Assistant sector is growing, and expertise varies dramatically from diary management, transcription writing, business development and social media. Today, it’s much easier to find someone who fits in with your organisation or your personal needs.
Not sure what tasks you can outsource to your Virtual Assistant?
Consultants, start-ups and entrepreneurs are the ones who can really benefit from working with an assistant to manage their day to day administration needs. The vital element and the main reason you should work with dedicated VA is it’s important to build trust. Building a working relationship with professional support means your assistant becomes part of your team without the responsibility of a permanent employee. Here are several ways a Virtual Executive Assistant can improve your business:
Finances: Keeping tabs on invoices, payments can be one of the easiest things to assign to a virtual assistant. Small businesses may choose to share their financial systems with their VA who can then follow up on tasks organising expenses, chasing outstanding invoices.
Email: Suffering from Email inbox overload? This is a simple task for VAs to manage for you on a regular basis and one of the key ways they can save you time. They can filter and organise your email, what needs an immediate response or action, save emails for reading. This task is easy to handle remotely (you will need to share passwords etc) but also VAs can also set up automatic email organisation so that your inbox can be less stressful.
Research: Online research is one of key ways Vas can excel. Requests can vary from find in information on your clients, researching new products or simply comparing your online presence with your competitors. Many clients use VAS to research trends in their sector, find blog topics and prepare briefing papers before you meet with a future client.
Database: If you are major networker collecting business cards managing a subscriber list or need to monitor all your contacts. Database management is another task that a VA can handle for you. They will make sure that contact information is current and updated correctly. Be specific about the type of information you want to record, and make you’re your VA understands how you plan to use this information in the future.
Diary & Travel: Virtual assistants are a great resource for finding hotels, booking airfares and mapping out trip itineraries both for business and pleasure. VAs can spend time researching your options – they can also deal with the hassle of navigating time zones when booking or researching international travel options by phone. In addition, VAs can manage your diary and organise your appointments. You need to trust the person who is helping with your calendar, be comfortable that they have access to your information but this will maximise your time.
Lastly, Social Media management and engagement can be handled by your dedicated VA. This is one of the areas I focus on for clients, both organisations and individuals. Services I provide include researching competitor’s approaches, keywords for social media (and SEO) plus researching, managing your chosen social media channels and platforms. VAs can handle engagement making sure you don’t miss an opportunity to talk to your clients.
These are just a few ideas how a Virtual Executive Assistant can help you. One way to approach working with a freelance assistant is think about what tasks do you dislike doing, what are the duties that take up too much of your time or you leave at the end of your to-do list. This is where a VA can help and where I can help you.