tasks for VA

Tasks you can outsource

Working with a freelancer can make a big difference to your work week, saving you time and money. Working virtually can be a new concept for some knowing which tasks to delegate can be tricky. Most  are contract or freelance workers who work from home, or remotely. They role is to focus on administrative  and organisational  tasks that are like those of an executive assistant or personal assistant. There are also lots of websites where you can find project support on an ad hoc basis like freelancer.com. Here you will find thousands of listings from people who work remotely.

The freelance, consultant sector is growing. Expertise varies dramatically from diary management, transcription writing, business development and social media management. Today, it’s much easier to find someone who fits in with your organisation or your personal needs. My services focus on engagement this includes event development, content marketing (your blog, website copy etc) plus social media management.

Not sure what tasks you can outsource?

Consultants, start-ups and entrepreneurs are the ones who can really benefit from working with an assistant to manage their day to day administration needs. The vital element and the main reason you should work with dedicated support is it’s important to build trust. Building a working relationship means your assistant becomes part of your team without the responsibility of a permanent employee. Here are several tasks that can help:


Keeping tabs on invoices, payments can be one of the easiest things to assign to a virtual assistant. Small businesses may choose to share their financial systems, then follow up on tasks organising expenses, chasing outstanding invoices.


Suffering from Email inbox overload?  This is a simple task for an assistant to manage for you on a regular basis and one of the key ways they can save you time. They can filter and organise your email, what needs an immediate response or action, save emails for reading. This task is easy to handle remotely (you will need to share passwords etc) but also they can also set up automatic email organisation so that your inbox can be less stressful. Response handling like this for email, phone calls and other enquiries is a major time issue.


Online research is one of key ways freelancers can excel. Requests can vary from find in information on your clients, researching new products or simply comparing your online presence with your competitors.  Many clients outsource to identify trends in their sector, find blog topics and prepare client briefing papers.


If you are networker collecting business cards managing a subscriber list or need to monitor all your contacts. Database management is another task that can be outsourced. They will make sure that contact information is current and updated correctly.  Be specific about the type of information you want to record and how you plan to use this information in the future. Email subscribers, landing pages and other internet marketing methods can be outsourced this way.

Diary & Travel

Freelancers are a great resource for finding hotels, booking airfares and mapping out trip itineraries both for business and pleasure. This type of activity can simply take too long a good assistant can research your options. Deal with the hassle of navigating time zones when booking or researching international travel options by phone. In addition, they can manage your diary and organise your appointments. You need to trust the person who is helping with your calendar, be comfortable that they have access to your information but this will maximise your time.

Social Media


management and engagement can be handled by your dedicated freelancer. This is one of the areas I focus on for clients, both organisations and individuals. Services I provide include researching competitor’s approaches, keywords for social media (and SEO) plus researching, managing your chosen social media channels and platforms. I also provide a popular audit package so if you are not sure your social media is working for you I can quickly give you a full picture with recommendations for improvements.

These are just a few ideas how a assistant can help you. One way to approach working with a freelance assistant is think about what tasks do you dislike doing, what are the duties that take up too much of your time or you leave at the end of your to-do list.